The China-Japan-Korea Association of Radiopharmaceutical Sciences (CJKARS) Bylaws
ARTICLE I : NAME
The name of this organization shall be the China-Japan-Korea Association of Radiopharmaceutical Sciences (hereafter referred to as the Association), a not-for-profit organization.
ARTICLE II : MISSION AND ORGANIZATION
Section 1: Mission and Objectives
The Association is a professional organization dedicated to the advancement of education and research in the field of radiopharmaceutical sciences in China, Japan, and Korea. The mission and objectives of the Association are:
Section 2: Association Finances
The Association is operated based on the incomes of biennial symposiums. Therefore, its earnings will be used all for the expenses incurred for the symposiums.
ARTICLE III : Organization and Responsibilities for the Symposium
Section 1: Organization of the Symposium
The biennial symposium will be organized and held in Korea in 2020 and then in the following order (Japan─China─Korea).
Section 2: Responsibilities of the Hosting Country
Section 3: Responsibilities of the Non-Hosting Countries
ARTICLE IV : MEMBERSHIP
Section 1: Classifications
A. Full Membership
Scientists possessing an advanced degree, either Ph.D. or M.D. in the scientific or medical disciplines concerned with development and application of radiopharmaceuticals (including radionuclides), may join the Association as Full Members.
Students or postdoctoral fellows within three years after doctoral degree may join the Association as Members-in-Training.
Section 2: Responsibilities of Membership
A. General Responsibility
Each member has the responsibility to support the mission and objectives of the Association and to comply with the Bylaws.
B. Membership Responsibility
Members and Members-in-Training are those who register for the Symposium. The membership shall be renewed biennially.
Section 3: Termination of Membership
Membership terminates upon resignation or upon non-registration for the Symposium.
Section 4: General Assembly
The Association shall have a general assembly at its biennial symposium to install officers and directors for the next term and also discuss matters proposed by the membership, the Executive Committee, and the Board.
ARTICLE V : OFFICERS
Section 1: Composition
The Association shall have three (3) Officers from the country that hosts the next biennial symposium: a President, a Vice President, and a Treasurer.
Section 2: Term of Office
The President, the Vice President, and the Treasurer serve a two-year term.
Section 3: Vacancies
A. In the event of a vacancy in the office of President, the Vice President shall assume the Office of President for the remaining term.
B. In the event of a vacancy in the office of Vice President, an individual appointed by the President shall assume the Office of Vice President for the remaining term.
C. In the event of a vacancy in the office of Treasurer, an individual appointed by the President shall assume the Office of Treasurer for the remaining term.
ARTICLE VI : BOARD OF DIRECTORS
Section 1: Description
The Board of Directors is the governing body of the Association.
Section 2: Responsibilities
A. To develop and approve the policies of the Association.
B. To discuss the business and financial affairs of the Association.
C. To develop and approve scientific and educational programs
D. To get funding from government, academic, and commercial sponsors to support the symposiums
Section 3: Composition
The Board of Directors shall be composed of twelve (12) voting members.
1. Officers – President, Vice President, and Treasurer. The President shall serve as Chairperson of the Board of Directors.
2. Directors - There will be nine (9) directors.
Section 4: Director Appointment
At each biennial symposium, the new President from the hosting country of the next Symposium shall appoint nine (9) new directors, three (3) nominated from each of the three (3) countries.
Section 5: Terms
Each director may serve a two-year term.
Section 6: Meetings
The Board of Directors shall meet in person at the biennial symposium as well as by electronic means.
Section 7: Quorum and Voting
A majority of the voting members of the Board of Directors shall constitute a quorum for all meetings. All decisions of the Board of Directors shall require a majority vote of those present.
Section 8: Vacancies
In the event of a vacancy in the office of Director, the other Directors in the same country shall nominate an individual to the President and then the President shall appoint the Director for the remaining term
ARTICLE VII : EXECUTIVE COMMITTEE
Section 1: Description
The Executive Committee manages the affairs of the Association until the next biennial symposium and shall have the duties delegated by the Board.
Section 2: Composition
Officers constitute the voting members of the Executive Committee. The President shall serve as Chairperson of the Executive Committee.
Section 3: Reporting
Actions of Executive Committee shall be recorded in written reports and forwarded to the Board of Directors.
Section 4: Quorum
A majority of the voting members of the Executive Committee shall constitute a quorum for all meetings, and all decisions shall require a majority vote.
ARTICLE VIII : COMMITTEES
Section 1: Standing Committees
The Board of Directors shall have the following standing committee and may have ad hoc committees as needed.
A. CJKSRS Meeting
Section 2: Appointment of Committee Chairs
Committee chairs shall be nominated by the President and approved by the Board of Directors, except the cases in which committee chairs are not required.
Section 3: Appointments of Committee Members
Committee members shall be nominated by the respective committee chair and approved by the Board of Directors.
ARTICLE IX : AMENDMENTS
A. Amendments to the Bylaws may be proposed by any BOD member or individual Association member.
B. Proposals to amend the Bylaws may be submitted to the Executive Committee at any time.
C. The Executive Committee will refer all amendments to the BOD for discussion and approval prior to being sent to the membership.
D. A Bylaws amendment must be approved by 51% of the total voting membership. Bylaws may be amended at a general assembly or by electronic means.